‘Client’ means any author or publisher registered with Reedsy for the purposes of seeking the services of Service Providers for a particular project;
‘Reedsy’ means our site https://reedsy.com and its subdomains;
‘Service Contract’ means a contract between a Client and Service Provider for the provision of services by the Service Provider to be performed over Reedsy for a fee;
‘Service Provider’ means a service provider registered with Reedsy for the purposes of providing services to Clients; and
‘you’ and ‘your’ means you, the person visiting Reedsy, registering for an account with us or using services on Reedsy.
All personal information and any accompanying documentation will be processed in accordance with current legislation and will only be retained for as long as necessary to provide you with our services.
Where processing personal data is essential for the service, you have the right to withdraw your consent to this data processing at any time. However, please be aware that this may limit the services we can provide you with where processing personal data is essential for the service.
We are a company registered in England under company number 08841985, with our registered address as set out below.
You can contact us either via the “Help” button on the site, or as follows:
FAO: Data Protection Manager
Address: Reedsy Limited at 483 Green Lanes. London. N13 4BS. UK
Information we may collect about you
Information that you provide
We will collect any information that you provide to us when you register for an account with us, provide us with your details over the phone, or subscribe to our mailing lists. This information might include your name, password, address, email address, phone number, credit card information, age and if you’re registering with us as a Service Provider will also include additional information about the services you can offer, your work history, testimonials or your work and any other such similar information as may be required. By providing us with this information you consent to us processing it for the purposes of providing you services.
From time to time we might also ask if you would be willing to participate in our surveys; if you agree, we will also collect any information that you provide as part of that survey.
Information we collect about you
We may collect any information contained in any correspondence between us. For example, if you contact us using the “Help” button via Reedsy or by email or telephone, we may keep a record of that correspondence.
We will collect information that you upload or post to Reedsy and/or any correspondence or interactions that you may have with other Reedsy users.
We will also collect certain information about how you use Reedsy and the device that you use to access Reedsy. This might include your IP address, geographical location, device information (such as your hardware model, mobile network information, unique device identifiers), browser type, referral source, length of visit to Reedsy, number of page views, the search queries you make on Reedsy and similar information. This information may be collected by a third party website analytics service providers — Google Analytics, Intercom, Facebook, Microsoft Bing — on our behalf and/or may be collected using cookies. For more information on cookies please refer to paragraph 6 below.
Information we receive from third parties
We may receive information about you from third parties that are referring you to Reedsy if you have indicated to such third party that you are happy to be referred to us. If you are the referring party, you warrant that you have obtained the necessary consent to share this information with us.
We might also receive information about you from third parties if you have indicated to such third party that you would like to hear from us. Such third parties are responsible for compliance with data protection law and will have primary responsibility for how they use personal data.
How we use information about you
By creating a Reedsy account, you agree that we may use your information for the following purposes:
to provide you with details about your Reedsy account or Service Contracts;
where you give us your consent to do so, to keep in contact with you about Reedsy news, Reedsy events, new Reedsy features or Services, new Service Providers or services of Service Providers that we believe may interest you. We will only contact you with information we consider to be in your legitimate interest as a user of Reedsy. You can opt out of receiving such communications at any time;
where you give us your consent to do so, to share your information with selected third parties, to enable them to contact you with information about things that may interest you;
to improve our site and to ensure that content from our site is presented in the most effective and optimal manner;
to carry out aggregated and anonymised research about general engagement with Reedsy and the products and services it makes available; and
to enable us to enforce our legal rights, or to protect the rights, property or safety of our employees.
Your information will only be processed to the extent necessary and stored for no longer than is necessary for us to meet these purposes.
Who we might share your information with
You agree that we can share your personal information with:
any selected third party that we work with, where necessary for the purposes of delivering to you the Reedsy services that you request from us. For example, we might use third parties to help us host the Reedsy platform or provide us with website support services;
any selected third party that you consent to our sharing your information with for marketing purposes;
any prospective seller or buyer of such business or assets, only in the event that we decide to sell or buy any business or assets; and
any other third parties where necessary to enable us to enforce our legal rights, or to protect the rights, property or safety of our employees or where such disclosure may be permitted or required by law.
If you do not wish for cookies to be installed on your device, you can change the settings on your browser or device to reject cookies. For more information about how to reject cookies using your internet browser settings please consult the “Help” section of your internet browser (or alternatively visit http://www.aboutcookies.org). Please note that, if you do set your Internet browser to reject cookies, you may not be able to access all of the functions of the site.
The names of the cookies used by the site and the purposes for which these cookies are used are set out in the table below:
|_reedsy_session||AuthenticationLog in to the marketplace||session|
|_ga||TrackingGoogle Analytics Tracking||2 years|
|Auth_token||AuthenticationAllows users to log in to our book production tool||session|
How we look after your information and how long we keep it for
We use appropriate technological and operational security measures to protect your information against any unauthorised access to or unlawful use.
We will retain your information for as long as is necessary to provide you with the services that you have requested from us or for as long as the law otherwise permits and obliges.
Unfortunately the transmission of information over the internet in not always completely secure. Although we do our best to implement measures to protect your information from unauthorised access, you acknowledge that we cannot always guarantee the security of information that you send over the internet to Reedsy. Once we have received your information, we will use appropriate and operational measures to protect it in accordance with paragraph 7.1. above.
Where we store your information
Our servers are situated in the EEA and all of the information that we collect about you will be stored on these servers.
In certain circumstances your information may be processed outside of the European Economic Area (EEA) such as if we engage third parties based outside of the EEA to assist us with the services that you have requested from us. In such circumstances, we will take all steps necessary to ensure that any of your information is adequately protected by ensuring:
Any third parties located in the USA are compliant with the Privacy Shield framework if based in the USA; or
Any third parties worldwide or not signed up to the Privacy Shield framework have signed with us a data transfer agreement agreeing to provide your data with the equivalent protection as it would receive under European data privacy regulations. By creating a Reedsy account, you consent to this transfer and processing of your information.
Your rights to the information we hold about you
You can find out more about your rights under GDPR from the Information Commissioner’s Office.
You have certain rights in respect of the information that we hold about you, including:
the right to ask us not to process your personal data, erase your data and stop using it for marketing purposes;
the right to request access to the information that we hold about you and the reasons for which we are processing your information; and